Fleet maintenance – Most of the company's fleet maintenance is done in-house, and is tracked via Fleet Maintenance Pro software. All vehicles are tracked using Shadow Tracker passive GPS.
The Reinharts have an on-site fuel depot they are now budgeting to upgrade. This will allow them to track gallons (cost) per vehicle and equipment.
Overhead recovery – To advance their estimating and bidding process, the Reinharts enlisted the help of Jerry Gaeta of Vander Kooi & Associates to implement MORS (multiple overhead recovery system). They now keep detailed time and material records from each job. They put the data in Excel and base new bids on it.
Lean production – The Reinharts have been working with consultant Jim Paluch to eliminate waste, measure key processes and begin working smarter throughout their organization. "We believe that by striving to become lean, we will have a huge competitive advantage for years to come," Todd says. "Additionally, we have worked extensively with our customers to establish value from their point of view, and are focusing on the elimination or reduction of all non-valued aspects of our services."
The Reinharts have also implemented several ideas from consultant Jack Mattingly to track daily times. In addition, the brothers are implementing QXpress scheduling software to manage all the data. QuickBooks is utilized for accounting and budgeting, and is set up to correspond with a chart of accounts developed by another industry consultant, Frank Ross. "This allows us to benchmark against the best contractors in the industry," Todd points out.
As Reinhart Grounds Maintenance continues to grow, comparing itself to other leading contractors is helping it stay on track. "The biggest benefit of purchasing a Weed Man franchise has been our exposure to such a high level of professionalism," Todd relates. The brothers have learned how to sell, budget and produce better. Most importantly, they remain inspired to keep wanting more.